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Lexington

Exhibitor opportunities

CLARB Annual Meeting 2025  |  September 18-20, 2025  |  Lexington, KY

Secure your place among industry leaders at our 2025 meeting, with limited exhibitor booth space available on a first-come basis.

Our exhibitor space is intentionally limited to just five select companies, creating an exclusive environment for connection. This intimate setting ensures exhibitors receive focused attention from key decision-makers, unlike the overwhelming atmosphere of larger trade shows. By design, this format facilitates deeper engagement and more valuable networking opportunities.

As an exhibitor, you'll have full access to meeting sessions, receptions and meals — numerous opportunities to network with licensed landscape architects and regulatory professionals.

Please contact Alyssa Torrance at ATorrance@clarb.org to reserve your booth space today.

Sponsorship Prospectus

Exhibit table + full registration

Includes registration fee for one attendee plus one 6-foot table and two chairs in a high-traffic area of the meeting space for the duration of the event. Five opportunities offered. 

$3,500

Other Annual Meeting opportunities

In addition to participating as an exhibitor, you may also be interested in:

General sponsorships
Continuing education

Policies

Meeting participation
Exhibitors are invited to attend all meeting sessions, including reception(s) and meal(s).

Payment 
Sponsorship payment balance must be paid in full by September 17, 2025. Exhibit space reservations will be accepted on a space available basis. 

Please purchase online (coming soon) or make checks payable to CLARB. 

For payment-related questions, please contact Dorothy Ludwig.  

Space assignment
Preference of space assignment will be given in the order in which applications are received and level of support. Exhibitors wishing to avoid assignment of space adjacent to a particular company should indicate that on their application. Careful consideration will be given to such requests. CLARB reserves the right to alter the exhibit floorplan at any time. 

Cancellation policy
Cancellations received in writing on or before September 4, 2025 will be subject to a 50% administrative fee. No refund is possible for cancellations received after September 4, 2025.

 

Logistics

Exhibitor move-in

Wednesday, September 17
12:00 - 5:00 p.m. EDT



Expo hours

Thursday, September 18
8:00 a.m. - 5:00 p.m.

Friday, September 19
8:00 a.m. - 5:00 p.m.

Saturday, September 20
8:00 a.m. - 1:00 p.m.

Exhibitor move-out

Saturday, September 20
1:00 - 5:00 p.m.



Shipping and receiving instructions coming soon.

Terms and conditions

Supporting Partners and CLARB sponsors must agree to and abide by the program’s terms and conditions. 

  • CLARB reserves the right to determine the eligibility of any sponsor or Supporting Partner and further reserves the right to reject an application for any reason. 
  • Submission of the application to become a Supporting Partner and payment of the annual fees constitute agreement to these terms and conditions. Fees are nonrefundable.
  • Payment of fees must be received within 30 days of receipt of a completed application. 
  • Fees and benefits are subject to change without notice.
  • All benefits are valid only during the annual term. Activation of some benefits may require action by the Supporting Partner prior to a publicized deadline.
  • The Supporting Partner must designate the individual(s) to receive complimentary subscriptions to CLARB emails. The subscriptions must be assigned to employee(s) of the Supporting Partner.
  • Content for CLARB’s e-newsletter is solicited from Supporting Partners to highlight their successful client case studies, new initiatives, white papers and unique research that may be of interest to current and future landscape architects. Submission must meet CLARB guidelines and is subject to CLARB review and approval.

 

CLARB Supporting Partners help make it happen

We're so grateful for the generosity of our Supporting Partners. Their year-round commitment to CLARB contributes to the success of the CLARB Annual Meeting and many more CLARB initiatives and programs. Thank you, Supporting Partners!

Pland


 

 

 


Reserve your exhibit space today


Align your brand with landscape architecture licensure. 

Thank you for your interest in supporting CLARB Members, Council Record Holders and our mission to design, promote and defend landscape architectural standards.

Space is limited. To reserve, please contact Alyssa Torrance at Atorrance@clarb.org today.